Planning to travel with a group on Southwest Airlines? Fret Not! The airline offers a flexible booking procedure to all travelers willing to book a flight for their group. However, Southwest doesn’t offer any online booking option for group travel and passengers will have to make the reservation through call or at the airport. 

In addition, southwest group booking offers additional benefits to group travelers, such as no fees for making changes, group discount availability, flexible booking options, etc.

How Does Group Travel Work on Southwest Airlines?

Passengers planning to travel with a group will have to follow all the guidelines and know how the complete process works so that there will be no confusion or chances of loss or problem. There are various parameters and policies you must follow for a hassle-free travel:

  1. Group Size for Booking: Passengers can only make a reservation under group travel if there are a total number of 10 or more passengers in a group. Otherwise, they will not be eligible for group booking and have to book the flight individually.
  1. Purpose of Travel: Southwest Airlines offers group travel facilities to passengers traveling for various purposes. It includes wedding ceremonies, musical events, large family travel, business trips, sports teams, school groups, etc. No matter why and where you are traveling, the airline provides you with the best of its services. 
  1. Initial Payment: Every traveler in a group must make an initial deposit of $50 at the time of reservation. This amount is not considered the ticket amount and will be refunded within five working days.
  1. Mode of Payment: Travelers can only use a credit card, PayPal, wire transfer, and UATP to make a payment; they cannot use a gift voucher or flight credit. 
  1. Required Information: Passengers must submit a list of names of all the travelers traveling in a group. Additionally, a passport for all travelers will be required if it’s an international trip.
  1. Ticketing: After the Group Travel tickets are booked successfully, the airline will issue electronic tickets instead of paper tickets. Passengers can also get these tickets on their registered contact information.
  1. Final Payment: Once the reservation is complete for the entire group, the airline will provide a due date for the final payment for all the travelers. The final payment must be made using a credit card or PayPal before the due date. 
  1. Changes Policy: Did you make a mistake at the time of reservation? Don’t worry! Southwest Airlines allows passengers having a group travel booking to make as many changes as necessary for up to 72 hours before the scheduled flight departure without charging a single penny. 

Group Travel Purpose & Benefits

Group Travel often provides you with a lot of benefits that result in a hassle-free and memorable journey. You must ensure that there will be at least 10 members in a group so that you can successfully make a group reservation. Here are some of the key benefits:

  • Booking Flexibility: Booking a flight for a group can be a hassle sometimes, but that’s not an issue with Southwest. Passengers traveling in a group will have a flexible booking option and can book a flight by coordinating with the airline. 
  • Impressive Baggage Allowance: All the members in a group will have the allowance to carry almost all their favorite and required stuff inside their luggage. The airline allows passengers to carry up to two bags without additional cost. 
  • Group Discounts: If you are traveling in a group, Southwest Airlines probably offers some good discount options. This is not a one-time scenario; you may get a discount every time you travel in a group. 
  • Quick Assistance: Many passengers travel with Southwest Airlines because of the services and assistance it offers to its passengers. From booking a flight to providing special assistance to a passenger with a disability, the airline makes sure that no passengers will face any problems and travel hassle-free. 

Southwest Group Travel Booking/Reservation Process

Making a reservation for a group travel on Southwest Airlines is as easy as pinching your fingers. You can either directly connect with the airlines through any of the modes of contact or visit the airport booking counter to make it happen. Here are some easy steps to book a flight for Southwest Airlines Group Travel: 

  • Call Southwest Group Travel Phone Number: 1-800-433-5368
  • Press the relevant keys to connect with a live agent. 
  • Once the agent is connected with you on call, request to make a reservation for group travel. 
  • The booking executive will proceed with the booking.
  • Provide all the required details asked by the care staff including the leader’s name, departure and arrival places, date of travel, etc. 
  • Once all the information is filled in, the executive will request the payment. 
  • Pay the amount using the acceptable payment mode.
  • After the payment is made, the airline will send a confirmation email with the tickets and all other essential information. 

Group Travel Flight Check-in!

Southwest also offers a quick and easy check-in process for group travel. However, the processes are different for Domestic Group and International Group Travel.

Domestic Group Travel Process

Firstly, visit the official website of Southwest Airlines and click on the Check-in option to proceed. Enter all the required details to log in, such as the registered number and first and last name of the traveler. 

Once logged in, click on the “check-in entire group option” to complete the process quickly, or you can select any specific passenger to complete the process. After the successful check-in, all the information will appear on the screen. Travelers can receive their boarding passes from the airport ticket counter. 

International Group Travel

For the International group travel check-in, travelers will have to follow all the check-in steps similar to the domestic check-in. However, there will be no entire group check-in option available, so the passengers will have to check in one by one and provide a valid passport and emergency contact number. 

Once the check-in process is completed, you can receive the boarding pass from the Southwest Airlines airport ticket counter. The group leader must ensure that all passengers are carrying their passports to receive the boarding passes. 

Wind Up!

If you are planning to travel in a group of 10 or more passengers, the Southwest Airlines group travel program will be the best available option for you. The airline offers exceptional benefits and services to passengers, including making changes for free, flexible booking options, and much more. Whether you are traveling with your friends, colleagues, or your family, Southwest Airlines offers a group discount, rapid miles earning opportunities, etc. 

Frequently Asked Question!

Does Southwest offer a group rate?

Southwest Airlines offers various discount options under the group travel program and charges no extra cost for booking, ticketing, or name.

How many people in a group travel Southwest?

Passengers traveling in a group of 10 or more people can opt for the Southwest Group Travel Program. 

How do I contact Southwest airlines for making a Group Travel Booking?

To make the reservation for group travel on Southwest Airlines, connect with the airline at 1-800-433-5368 from Monday through Friday, 5 am to Midnight Central Time.

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